vs Google Workspace
Biza Email vs Google Workspace — for teams who don't need 90% of the Workspace bundle
Google Workspace Business Starter is $7.20/user/month — about $86/user/year. Biza Email is $50/year flat for unlimited mailboxes on your domain. The math gets interesting fast.
Pricing
What you pay at each team size
Google Workspace Business Starter is $7.20/user/month, billed annually. Biza Email is $50/year flat regardless of team size. Here's what that looks like.
- 5 mailboxes: Workspace ≈ $432/year — Biza Email $50/year
- 10 mailboxes: Workspace ≈ $864/year — Biza Email $50/year
- 25 mailboxes: Workspace ≈ $2,160/year — Biza Email $50/year
- 50 mailboxes: Workspace ≈ $4,320/year — Biza Email $50/year
- 100 mailboxes: Workspace ≈ $8,640/year — Biza Email $50/year
Google Workspace Business Starter pricing as of 2026, annual commitment. Storage tiers and Workspace Business Standard / Plus are priced higher.
Worked example
What the bill looks like at 25 seats over 3 years
A concrete cost comparison. Workspace Business Starter at $7.20/user/month, annual commitment, for a 25-person team — versus Biza Email's flat $50/year.
- Year 1 Workspace: 25 × $7.20 × 12 = $2,160
- Year 1 Biza Email: $50 (flat, regardless of team size)
- Year 1 saving: $2,110
- 3-year total on Workspace: $6,480
- 3-year total on Biza Email: $150
- 3-year saving: $6,330 — enough to fund another hire's first month of payroll in most markets
Workspace Business Starter pricing as of 2026, annual commitment. Workspace Business Standard ($14/user/month) roughly doubles the gap; storage tiers and any additional Workspace upgrades widen it further.
Honest take
If you live in Docs, Sheets, and Drive, stay on Workspace
We're not trying to replace Google's document suite. If your team's daily work happens in Docs, Sheets, and Drive, the bundled price is reasonable.
- Google Docs, Sheets, Slides — Biza doesn't replace these
- Google Drive — Biza doesn't provide team file storage
- Google Meet — Biza doesn't ship video calling
The case for switching
Email plus the workspace essentials — without the per-seat markup
Most teams use 5% of what Workspace bundles. Biza Email ships the email layer — plus calendar, contacts, notes, and tasks — without the Workspace markup.
- Flat $50/year vs $7.20/user/month — meaningful savings past 10 users
- Unlimited mailboxes per domain, no seat-tier renegotiations
- Built-in Calendar, Contacts, Notes, and Todo — the workspace essentials most teams actually use
- AI reply suggestions and AI-powered automations included — with provider choice, including fully local models
- EU data residency available for customers who need it
- Direct BIZA App integration — emails and calendar events link to CRM customers, orders, and quotations
Beyond the mailbox
A full email workspace with AI built in
Biza Email stopped being 'just email' a while ago. The plan includes the workspace apps teams reach for daily — and AI assistance with real provider choice.
- Calendar with month, week, and day views — events link directly to BIZA App customers, orders, and quotations
- Contacts with categories, full history, and smart suggestions
- Notes with rich text, tags, and instant auto-save — plus a built-in Todo list and Bookmarks
- AI reply suggestions in compose — connect Claude or Gemini, use managed biza.ai, or run fully local with Ollama for complete privacy
- Automations engine: natural-language rules, JavaScript snippets, webhooks, and AI-powered classification — well beyond legacy mail filters
- Direct BIZA App integration — emails and calendar events carry CRM context (customers, orders, quotations) no other email host offers
Decision framework
Workspace or Biza Email — a quick way to choose
If you can answer most of these with 'yes' for Workspace, the Workspace bundle is the right call. Otherwise Biza Email saves real money without losing anything you actually use.
- Choose Workspace if your team uses Google Docs, Sheets, and Slides as primary editing tools daily
- Choose Workspace if Google Meet is your default video tool
- Choose Workspace if your finance / accounting team relies on Drive for shared file storage
- Choose Biza Email if mail, calendar, and contacts are what you actually use — and you'd rather pay flat
- Choose Biza Email if you run multiple domains or manage clients' email under one plan
- Choose Biza Email if you want AI assistance with provider choice — including fully local models — and EU data residency
Migration
Most teams migrate from Workspace in a week
Workspace exposes standard IMAP, so our migration tooling imports every mailbox cleanly. Here is what a typical cutover looks like, day by day.
- Day 1: Add your domain to Biza Email and follow guided DNS steps for SPF, DKIM, and DMARC records. MX stays on Workspace for now.
- Day 2-3: Trial-import one or two non-critical mailboxes and verify folders, labels, read state, and attachments arrive intact
- Day 4-5: Run the full IMAP import in the background. Workspace and Biza Email accept mail in parallel — no inbox downtime
- Day 6: Flip MX records to Biza Email. New mail starts arriving at Biza; Workspace continues to hold older mail
- Week 2: Verify everyone is signed in and using Biza Email, then drop the Workspace seats
- Migration support is included in your plan — no professional-services charge
Frequently asked: Biza Email vs Google Workspace
Can I migrate from Google Workspace cleanly?
Yes. Workspace exposes standard IMAP, so our migration tooling imports messages, folders, labels, read state, and attachments. Most teams migrate within a week, and you can run both providers in parallel during the cutover so nothing drops.
Will I miss Google Calendar or Drive?
Calendar won't be a gap — Biza Email includes a built-in Calendar (month, week, and day views) plus Contacts, Notes, and Todo, and calendar events can link straight to BIZA App CRM records. Drive is the real consideration: Biza doesn't provide team file storage, so if your team relies on Drive daily, keep a storage-only plan or use Notion, Dropbox, or OneDrive.
How does pricing compare for a 20-person team?
Workspace Business Starter is $7.20/user/month billed annually — roughly $1,728/year for 20 seats. Biza Email is $50/year regardless of team size. Workspace Business Standard ($14/user/month) puts you near $3,360/year. The break-even is roughly your second mailbox.
How long does the cutover actually take?
Most teams complete the technical migration in a week. DNS propagation is usually the slowest part. We provide guided steps for every record (MX, SPF, DKIM, DMARC) and a rollback plan if you hit a snag. Larger mail histories (years of archive) can take a few extra days for the IMAP import to finish, but that runs in the background and doesn't block your team.
Can I keep my @ourcompany.com addresses?
Yes — Biza Email is built around your own custom domain. Every existing address (alice@ourcompany.com, sales@ourcompany.com, etc.) keeps working unchanged. You're not switching domains, just hosting providers. Aliases, role addresses, and forwarding rules carry over cleanly.
What about Workspace shared drives and admin tools?
Biza Email doesn't replace Google Drive. If your team relies on shared drives, you have options: keep a single Drive subscription for storage only (still cheaper than the full Workspace bundle), or migrate documents to Notion, Dropbox, or OneDrive. For mailbox-level admin (creating users, resetting passwords), Biza Email has its own admin console — most teams find it simpler than the Workspace admin UI.
Does Biza Email have AI features?
Yes. AI reply suggestions are built into compose, and the automations engine can classify incoming mail with AI. You choose the provider: connect Claude or Gemini with your own key, use the managed biza.ai option, or run a local model via Ollama so your mail never leaves your infrastructure.
See the math for your team size
Calculate the actual cost on the pricing page. 14-day free trial, no card required.